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Academics Policies

See the sections below for policies on Religious Holidays, Final Exams, Online Drop, Credit Hours, and Early Warning.

Information regarding Academic Regulations are found in the University Bulletin, including:

Loyola University New Orleans promotes respect for all religions. Any student who is unable to attend classes or to participate in any examination, presentation, or assignment on a given day because of the observance of a major religious holiday or related travel shall be excused and provided with the opportunity to make up, without unreasonable burden, any work that has been missed for this reason and shall not in any other way be penalized for the absence or rescheduled work. Students will remain responsible for all assigned work. Students should notify professors in writing at the beginning of the semester of religious observances that conflict with their classes. The Office of the Provost, in consultation with the Office of Mission and Ministry and Student Records, will publish, before classes begin for a given term, a list of major religious holidays likely to affect Loyola students. Faculty are encouraged to accommodate students whose bona fide religious observances in other ways impede normal participation in a course. Students who cannot be accommodated should discuss the matter with an advisor.

The University normally designates several days between the end of classes and the beginning of the final examination period each semester as study days (see the Academic Calendar for the actual dates). This provides time during which undergraduate students can complete the work of the semester and prepare for final examinations.

The study days should be free from any required activities or deadlines for papers or other last assignments. If a professor wishes to schedule a review session or a make-up class, attendance should be voluntary, not mandatory. Final assessed activities in all courses (the traditional final exam being but one example) should normally fall in the examination period following the study days. The instructional length of the semester should not be foreshortened by placing final assessments in the last week of classes.

All final examinations are to be administered during the final examination period scheduled by the Office of Student Records for the course in which the final is being given. No member of the faculty should significantly alter the examination schedule or schedule an undergraduate final examination either during the study days or during the final week of classes.

March 23, 2012

All online students are required to academically participate in their course no later than 11:59 PM CST on the 7th calendar day of class within the session.  Academic participation will be determined by completion of the required Canvas activities as assigned by your professor in the course. Those students who do not demonstrate any academic participation may be administratively dropped from their course by the Office of Student Records, with a full reversal of tuition and fees. Students who are dropped from courses due to lack of participation will not be eligible to receive disbursements of federal financial aid. 


August 24, 2020

Loyola figures that a one-credit course in a 14-week semester requires 50 minutes of classwork or direct faculty instruction and 100 minutes of out-of-class work for 150 minutes total per week or a minimum of 2100 minutes for that one credit over the course of a semester.  Based on the same calculation, a three-credit course requires a minimum of 6300 minutes per semester.

Instructors should be able to demonstrate that the required number of minutes are completed no matter the length of the term.  Whether the 3-credit course, for example, takes place in a 15-week term, an 8-week term, or a 1-week term, an instructor should all be able to demonstrate that students complete a minimum of 6300 minutes of work. 

This policy applies to all coursework at Loyola and not only to lecture/seminar courses.  It also applies to internships, practica, labs, field research, independent studies, experiential courses, and studio courses.  The following list is representative, not exhaustive, of the kind of work that can be taken into consideration when calculating the contact hours associated with credit hours:

  • Instructional time (e.g. 700 minutes per credit hour; 40 contact hours for a 1 credit internship)
  • online synchronous meetings
  • reading assignments
  • reading discussion board posts
  • reading instructor announcements
  • written assignments
  • discussion board posts
  • preparation for quizzes and tests
  • viewing videos
  • listening to podcasts
  • group projects
  • event attendance
  • work as an intern
  • field trip attendance
  • service learning
  • meeting with instructor.


December 3, 2018

Each semester, we ask professors to provide feedback about students in their classes to identify students who might benefit from tutoring, study groups, or other support services. Faculty can flag students for academic difficulties or attendance concerns. 

We use Loynotes (Pharos), a communications tool housed in Student Success and accessible to all through SSO, to flag students for additional follow up. We are calling this process early alert. 

Here are the instructions: 

  1. You will be sent a survey link when surveys open, prompting you to log into Loynotes to review your class lists. 

  2. On the left you will see a list of your classes that contain one or more of the students we are requesting information about. 

  3. Click on a course, select the student or students for whom you have feedback, and click the "Complete Survey" button to respond to the brief questions.

  4. If you are satisfied with the performance of any student at this point in time, simply select the student and click on the "No Concerns" button (you can select multiple students if you wish).

The deadlines for completing surveys follow the course format. For 8-week classes, early alert will be open for one week. For full-semester classes, they will stay open for two weeks.

If you have questions about Early Warning, please call (504-865-3595) or email Liz Rainey at