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Records Retention

 The following guidelines are recommended by AACRAO (American Association of Collegiate Registrar's and Admission's Officers) and also approved by Loyola University:

  • The admissions records of enrolled students are retained for 10 years.
  • Acceptance letters, applications, correspondence, credit by examination, test scores, transcripts, transfer credit evaluations, and admissions decision information are retained on non-enrolled students for a period of two years.
  • The following are permanently retained as of 2025:
    • Records and Registration Documents
    • Change of Grades
    • Transcript Requests
    • FERPA Release
    • Grade Rosters
    • Graduation Certifications
    • Change of Name legal documentation
  • University Withdrawal forms - 10 years
  • Course Withdrawal forms - 10 years

Students are required to report and appeal all discrepancies regarding all academic records to the Office of the Regitrar within 30 days from the final class day of the semester in which the discrepancy occurred.