Annual Notice to Students - FERPA

Annually, Loyola University New Orleans informs students of the Family Educational Rights and Privacy Act of 1974, as amended.  This Act, with which the institution intends to comply fully, was designated to protect the privacy of educational records. FERPA affords students certain rights with respect to their educational records.

These rights include:

1.      The right to inspect and review your educational records (with certain limited exceptions) within 45 days of the day Loyola receives your request for access.  You should submit any such request to the Office of Student Records in writing, identifying the records you wish to inspect.  The Office of Student Records will make arrangements for access and notify you of the time and place where the records may be inspected. Records that are customarily open for student inspection will be accessible without written request.

2.      The right to request the amendment of your educational records if you believe them to be inaccurate.  You should submit any request to the Office of Student Records in writing, clearly identifying the records that you want to have amended and specifying the reasons you believe them to be inaccurate. The Office of Student Records will notify you of its decision and, if the decision is negative, of your right to a hearing regarding your request for amendment. Additional information regarding the hearing procedures will be provided to you at that time.

3.      The right to consent to disclosures of personally identifiable
information contained in your education records, except to the extent that FERPA authorizes disclosure without consent.

  • One such exception permits disclosure to “school officials” with “legitimate educational interests.” A “school official” is any person employed by Loyola in any administrative, supervisory, academic or research, or support staff position (including public safety and health services staff); any person or company with whom Loyola has contracted to provide a service to or on behalf of Loyola (such as an attorney, auditor, or collection agent); any person serving on Loyola’s Board of Trustees; or any student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a “legitimate educational interest” if the official needs to review an education record in order to fulfill the official’s professional responsibility.

Another such exception permits Loyola to disclose your “directory information” to anyone within the Loyola community and general public consisting of:

Your name, local, permanent, and email addresses; local, permanent, and cell phone numbers; college; major; enrollment status/rank; classification (includes level and full-time/part-time status, as well as freshmen, sophomore, etc.); dates of attendance; anticipated date of graduation; degrees; honors, awards; participation in officially recognized activities/sports; photographs for University publications or websites; institution attended immediately prior to admission.
 

4.      Institutions may disclose educational records or components thereof without written consent of the student to:

  • Authorized representatives of the following for audit and evaluations of federal and/or state programs – Comptroller General of the United States, the Attorney General of the United States, the Secretary of the Department of Education, state and local educational authorities (state and local official to whom disclosure is specifically required by state statute adopted prior to November 19, 1974)
  • Veterans Administration officials
  • Officials of other institutions at which a student seeks or intends to enroll, on the condition that the issuing institution makes a reasonable attempt to inform the student of the disclosure, unless the student initiates the transfer
  • Persons or organizations providing financial aid to students or determining financial aid decisions, on the condition that the information is necessary to (1) determine eligibility for the aid, (2) determine the amount of the aid, (3) determine the conditions for the aid, or (4) enforce the terms and conditions of the aid
  •  Accrediting organizations carrying out their accrediting functions
  • Persons in compliance with a judicial order or a lawfully issued subpoena, provided that the institution makes a reasonable attempt to notify the student in advance of compliance.  Note: the institution is not required to, and should not, notify the student if a federal grand jury subpoena, or any other subpoena issued for a law enforcement purpose, order the institution not to disclose the existence or contents of the subpoena
  • Organizations conducting studies for, or on behalf of, educational agencies or institutions to develop, validate and administer predictive tests, to administer student aid programs, or to improve instructions.  Those organizations may not disclose personally identifiable information on students, and information secured must be destroyed when no longer needed for their programs.  (Prior to the release of this information, all requests must be approved by Loyola’s Institutional Board.)

If a student would like to release academic and financial information to their parent(s), there is a link within LORA (Loyola’s Online Records Access) which will allow a student to opt in.  This information will then be available to the parents on record through their LORA for Parents portal.

Students who wish to have their directory information withheld must notify the Office of Student Records in writing. Please note that such a notification will prevent Loyola from providing your directory information to your friends, prospective employers, arts organizations, and others with whom you may wish us to share such information, so make your decision carefully. You may give such notification at any time, but it will be effective only prospectively.

5.      The right to file a complaint with the U.S. Department of Education concerning alleged failures by Loyola University New Orleans to comply with the requirements of FERPA.

The name and address of the office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, S.W.

Washington, DC 20202-4605